Turn Every Conference Into a Lead Generation Machine
Conference Hero gives marketers a unified command center to plan, execute, and measure conference campaigns — with seamless HubSpot integration that puts every lead directly into your pipeline.
Trusted by marketing teams at
Conference marketing is a scattered mess
Most teams juggle a dozen tools and still miss leads, blow budgets, and lose momentum post-event.
- 📋Scattered task lists across Slack, email, and spreadsheets — nothing is actionable or owned.
- 📉Leads fall through the cracks because manual data entry into CRMs is slow and error-prone.
- 💸Budget overruns happen because spend is tracked in disconnected spreadsheets with no visibility.
- 😤Follow-up is an afterthought — by the time outreach is sent, the event buzz has faded.
Built for conference marketers,
by conference marketers
Every feature designed around the real workflow of generating leads at live events.
Task Management
Assign, track, and close every pre-show, on-site, and post-show task from one unified board.
- ✓Assignable tasks with due dates
- ✓Priority levels and dependencies
- ✓Team progress at a glance
- ✓Slack & email notifications
Smart Checklists
Pre-built, battle-tested conference checklists — customizable to your team's exact playbook.
- ✓50+ conference checklist templates
- ✓Auto-assign tasks by role
- ✓Completion tracking and reminders
- ✓Sharable with stakeholders
Lead Management
Capture, score, and route leads in real time — no manual entry, no lost business cards.
- ✓Mobile badge & card scanning
- ✓Custom qualification fields
- ✓Automated lead scoring
- ✓Instant CRM sync
Budget Planning
Plan your budget before the show and track every dollar spent in real time during the event.
- ✓Category-based budget builder
- ✓Live spend tracking
- ✓Variance alerts & approvals
- ✓Post-event ROI reporting
Analytics & Reporting
Know exactly what each conference delivered — leads, pipeline, and cost per opportunity.
- ✓Real-time event dashboards
- ✓Cross-event benchmarking
- ✓Pipeline attribution reporting
- ✓Export-ready executive summaries
Team Collaboration
Keep your whole team — marketing, sales, and ops — aligned and moving in the same direction.
- ✓Role-based access controls
- ✓In-app comments and mentions
- ✓Shared event runbooks
- ✓Mobile-first for on-site teams
Seamlessly connected
to HubSpot
Conference Hero was built with HubSpot at its core. Every lead, task, and touchpoint flows directly into your CRM — no Zapier, no workarounds, no lag.
Up and running in minutes
No lengthy onboarding. Connect your HubSpot, pick a template, and start planning your next event.
Connect & Configure
Link your HubSpot account with one click. Import your event schedule and set your lead goals in minutes.
Plan & Execute
Use our smart checklists and task boards to coordinate every detail — from logistics to on-site team briefings.
Capture & Convert
Scan badges, log conversations, and watch leads sync to HubSpot in real time — with follow-up sequences already in motion.
Marketers trust Conference Hero
See what teams are saying after switching from spreadsheets and duct-tape workflows.
“We used to lose 30-40% of our event leads to slow CRM entry. With Conference Hero, every lead hits HubSpot before we even leave the booth. It's changed the ROI conversation with our exec team.”
“The budget planning feature alone saved us thousands at our last conference. We could see overspend happening in real time and course-correct — that's never been possible before.”
“Our team used to dread post-conference follow-up because it took a week to clean up the data. Now our HubSpot sequences start firing the same day. Our connect rate has tripled.”
Simple, transparent pricing
Start free, scale as your conference program grows. No hidden fees, no per-lead charges.
- ✓Up to 2 active events
- ✓100 leads per event
- ✓Basic task management
- ✓HubSpot sync (read-only)
- ✓5 checklist templates
- ✓1 team member
- ✓Unlimited events
- ✓Unlimited leads
- ✓Full task management & boards
- ✓Full HubSpot bi-directional sync
- ✓50+ checklist templates
- ✓Budget planning & tracking
- ✓Analytics dashboard
- ✓Up to 10 team members
- ✓Everything in Growth
- ✓Unlimited team members
- ✓Custom HubSpot workflows
- ✓Salesforce integration
- ✓SSO / SAML support
- ✓Dedicated CSM
- ✓SLA & priority support
Common questions
Everything you need to know before getting started.
Be the first to know when we launch
Join 500+ revenue teams already on the waitlist. Get early access, founding pricing, and a free conference strategy session.
Ready to make your next conference
your best lead source?
Join 500+ marketing teams that use Conference Hero to plan smarter, capture more leads, and prove their event ROI.