Conference Hero for Exhibitors and Booth Teams

Exhibiting is logistics with a lead-capture problem bolted on. Before the show it is deadlines: electrical, drayage, insurance, shipping, badge orders, all buried in a manual written by someone who assumes you have read it. During the show it is a small crew, a busy booth, and a network that buckles when you need it most. Both halves are where money leaks.

The pain: deadlines you did not know existed and scans you cannot use

The exhibitor manual is a trap by design. The order deadlines that save you money are early, the penalties for missing them are steep, and they hide in tables across dozens of pages. Then the show starts, the booth gets busy, and the leads you fought to collect come home as bare badge scans with no context - or do not come home at all because the wifi dropped the upload.

Before the show: nothing slips

The AI Task Planner reads the exhibitor manual and every order form, then hands back a task plan with each deadline extracted and dated, the relevant pages attached to each task, and the fillable PDFs - booth orders, insurance certificates, badge requests - pre-filled from your company details. Complete the forms inside the task and generate the finished PDF. The early-bird cutoff that saves you a rush fee stops being something you hope someone remembered.

Conference planning turns the plan into booth shifts and a printable schedule, so every hour of the show floor has a name against it.

Staff the booth without buying seats

Booth crews are contractors, agency staff, and partners as often as they are employees. Add them as Event Staff: assignable to shifts, tasks, and meetings, with no login and no paid seat consumed. Schedule the whole floor team, keep their names on the records afterward, and never pay for a seat someone uses for three days a year.

During the show: capture that does not drop

Lead capture is built for a busy booth on a bad network. Badge scan, snap a business card for OCR, or speak a voice note between conversations - and if the venue wifi dies, every capture queues on the device and syncs the moment the signal returns. Nothing is lost, nothing gets re-typed, and each lead is scored on the spot so the hot ones are obvious by end of day.

The outcome

No forfeited deposits, no rush fees, a fully staffed floor without seat costs, and every booth conversation captured with context intact. The logistics stop leaking money and the leads stop evaporating.

For the follow-up side, see sales teams at events, or start free. Pricing is at /pricing.