Pre-conference · 3 steps

VIP dinner invite

Three-step invite cadence for hosting a small executive dinner during a conference. Escalates from initial invite to a soft nudge to a last-seats reminder.

When to use it

You're hosting a 12–20-seat dinner the night before keynote and want to fill it with hand-picked accounts.

Use this template in Conference Hero →Suggested goal: 12 positive replies

1Email21 days before conference start

Subject

Dinner invite — night before {{conferenceName}}?

Hi {{firstName}},

I'm hosting a small dinner the night before {{conferenceName}} kicks off — about a dozen heads of revenue and field marketing from companies you'd recognize.

Quiet room, real conversation, no decks. Would love to save you a seat. Want me to send the details?

Best,
{{senderName}}

2Email10 days before conference startOnly send if step before wasn't opened

Subject

Did this land?

Hi {{firstName}},

Bumping this in case it slipped past — still holding a seat at our pre-{{conferenceName}} dinner.

If the timing's wrong I'll get out of your inbox; otherwise just hit reply.

Thanks,
{{senderName}}

3Email3 days before conference startOnly send if step before didn't get a reply

Subject

Last two seats

Hi {{firstName}},

Quick one — we have two open seats left at the dinner the night before {{conferenceName}}. Closing the list tomorrow.

Save me a seat

Either way, looking forward to seeing you on the show floor.
{{senderName}}

Skip the copy-paste.

One click and this entire sequence becomes a draft campaign in your Conference Hero workspace, with conference timing pre-filled.

Use this template →