Free tool
Conference budget calculator.
Estimate your total conference cost, see a detailed breakdown by category, and benchmark against similar teams.
Calculate my budget ->No sign-upInstant resultsIndustry benchmarks
Enter your conference details.
Adjust the sliders to match your event. Results update live.
Event details
3 people
1 person20 people
3 days
1 days7 days
50 leads
5 leads500 leads
Costs
$500
$0$5,000
$600
$0$2,000
3 nights
0 nights7 nights
$250
$50$500
$75
$20$200
$5,000
$0$50,000
$0
$0$100,000
$1,000
$0$10,000
$500
$0$5,000
Estimated total cost
$12,725
Cost per attendee
$4,242
Cost per lead
$255
Cost breakdown
Registration$1,500 (12%)
Flights$1,800 (14%)
Hotel$2,250 (18%)
Meals$675 (5%)
Booth$5,000 (39%)
Swag and collateral$1,000 (8%)
Miscellaneous$500 (4%)
Industry benchmark
Teams like yours (mid-size team) typically spend $10,000 - $30,000 per conference. You're right in the sweet spot.
Budget tips
- 1Your budget allocation looks well-balanced. Consider tracking actual vs. planned spend to optimize future events.